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Administrative Assistant

Basking Ridge, NJ 07920

Posted: 03/21/2023 Employment Type: Contract Job Category: Administrative Job Number: 553380 Is job remote?: No Country: United States

Job Description

Administrative Assistant
Temp - 2 months
Basking Ridge, NJ
Pay Range:
Must Haves:
  • 3 years of administrative experience or a BS/BA degree in business with 1 year of administrative experience
  • Excellent Customer Service Skills
  • Strong written and verbal communications skills
  • Proficient with computer programs/software and standard office equipment
Job Summary:
The Administrative Assistant will be responsible for providing support to the team through the duties outlined below.

Assists with team members scheduling including weekends
  • Assigns scheduled visits to appropriate team members
  • Communicates with clients to confirm visit dates and times for visits
  • Collaborates with answering service to provide on-call triage assignment including updates throughout the month

Maintains calendars for team members schedules
  • Prepares and distributes monthly schedules
  • Maintains accurate electronic schedule in EPIC

Manages communications for assigned clinical team
  • Receives and delegates phone calls, letters and faxes to appropriate team member
  • Effective communication to facilitate optimal customer service
  • Maintains confidentiality

Works in collaboration with all agency team members
  • Supports other clinical teams based on agency need
  • Flexes work hours to ensure office coverage
  • Accepts other assignments as requested/assigned

Assist Bereavement Coordinator
  • Create bereavement episodes for the bereaved
  • Coordinates Bereavement mailings
  • Manages various reports with appropriate follow up with field clinicians, Clinical Assistant Managers and Team Manager

Orients new employees
  • Cross trains to learn new skills and demonstrates a willingness to teach other

Assists with management of IDT and staff meetings.  
  • Assists with management of team meeting calendar
  • Assists with scheduling and managing annual competencies and mandatory in-services
  • Coordinates services for outside labs, tracks lab results and faxes to field nurse and physician. Provides lab results to clinical team Assistant Manager for review
  • Coordinates and facilitates DME orders including faxing request to MD for signature and communicating with DME company regarding progress of order.  

  • At least three years administrative experience or a graduate of an accredited business school with at least one-year administrative experience
  • Ability to use office equipment efficiently including computer proficiency
  • Ability to work in a team setting                                                              
  • Highly organized
  • Demonstrates excellent communicative and customer service skills                                                 
  • Demonstrates excellent communicative and customer service skills
  • Ability to identify problems and seek the appropriate assistance to rectify them.
  • Ability to work with diverse group of colleagues and customers at all levels of the organization
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