200 Mt. Airy Rd
Basking Ridge,
NJ
07920
US
Posted: 03/21/2023
2023-03-21
2023-04-25
Employment Type:
Contract
Job Category: Administrative
Job Number: 553380
Is job remote?: No
Country: United States
Job Description
Administrative Assistant
Temp - 2 months
Basking Ridge, NJ
Pay Range: $21-$23/hr
Must Haves:
- 3 years of administrative experience or a BS/BA degree in business with 1 year of administrative experience
- Excellent Customer Service Skills
- Strong written and verbal communications skills
- Proficient with computer programs/software and standard office equipment
Job Summary:
The Administrative Assistant will be responsible for providing support to the team through the duties outlined below.
Assists with team members scheduling including weekends
- Assigns scheduled visits to appropriate team members
- Communicates with clients to confirm visit dates and times for visits
- Collaborates with answering service to provide on-call triage assignment including updates throughout the month
Maintains calendars for team members schedules
- Prepares and distributes monthly schedules
- Maintains accurate electronic schedule in EPIC
Manages communications for assigned clinical team
- Receives and delegates phone calls, letters and faxes to appropriate team member
- Effective communication to facilitate optimal customer service
- Maintains confidentiality
Works in collaboration with all agency team members
- Supports other clinical teams based on agency need
- Flexes work hours to ensure office coverage
- Accepts other assignments as requested/assigned
Assist Bereavement Coordinator
- Create bereavement episodes for the bereaved
- Coordinates Bereavement mailings
- Manages various reports with appropriate follow up with field clinicians, Clinical Assistant Managers and Team Manager
Orients new employees
- Cross trains to learn new skills and demonstrates a willingness to teach other
Assists with management of IDT and staff meetings.
- Assists with management of team meeting calendar
- Assists with scheduling and managing annual competencies and mandatory in-services
- Coordinates services for outside labs, tracks lab results and faxes to field nurse and physician. Provides lab results to clinical team Assistant Manager for review
- Coordinates and facilitates DME orders including faxing request to MD for signature and communicating with DME company regarding progress of order.
Skills:
- At least three years administrative experience or a graduate of an accredited business school with at least one-year administrative experience
- Ability to use office equipment efficiently including computer proficiency
- Ability to work in a team setting
- Highly organized
- Demonstrates excellent communicative and customer service skills
- Demonstrates excellent communicative and customer service skills
- Ability to identify problems and seek the appropriate assistance to rectify them.
- Ability to work with diverse group of colleagues and customers at all levels of the organization
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