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Administrative Assistant

Austin, TX 78741

Posted: 04/17/2024 Employment Type: Contract Job Category: Administrative Job Number: 616307 Is job remote?: No Country: United States

Job Description

Pay Range: $20-22/hr

Administrative Assistant 
One Year Contract
Hybrid; onsite for 3 days; remote 2 days

Must Haves
  • Minimum two years of clerical/secretarial experience or a demonstrated proficiency in administrative office support skills
    Basic computer skills including word processing, spreadsheet and graphic applications (Word, Excel, PPT)
  • High school diploma or equivalent
  • Helpful if experience with Concur, not required.
Job Summary/Description:
  • Maintains documentation for the department which will require constant communication with the regional management
  • Schedules meetings, video conferences, travel itineraries, etc. for assigned personnel and keeps calendars/appointments
  • Maintains contact with supervisor or other department members who are traveling or otherwise away from the office
  • Attends departmental meetings taking notes and distributing materials as required
  • Compiles and condenses routine and special reports or other information as requested
  • Composes letters and correspondence as necessary
  • Creates and modifies original presentation materials based on general input from supervisor
  • Prepares expense reports and reconciles appropriate charges
  • May be required to answer phone calls, greet visitors, and maintain office appearances
  •  Distributes mail, e-mail, faxes, etc. within company
  • Sets up and maintains filing system(s)
  • Provide administrative support by tracking and reconciling business travel expenses by interacting with suppliers and internal stakeholders overall ensuring a seamless employee.
  • Monitor and respond to Travel related inquiries.
  • Administer travel related expenses incurred by international business travelers supporting projects in the United States.
  • Supplier relationship management
  • Other duties/project as needed
  • Strong communication skills
  • Strong attention to detail and follow-through
  •  Ability to effectively interface with HR team and stakeholders.
  • Ability to work through ambiguity and flexibility; highly adaptable
  • Ability to engage within a diverse team
  • Strong customer service focus.
  • Prior Travel related experience is preferred; not required – we will train.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans

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