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Administrative Assistant III

Adelaide, WA 98052

Posted: 01/20/2025 Employment Type: Consulting Contract Job Number: 628528 Is job remote?: No Country: United States

Job Description

Job Title: Administrative Assistant 3

Contract Duration: Tentative start date: Jan 30, 2025 through Jun 30, 2025 (Assignment extensions occur quarterly. The selected candidate has the potential to stay in the role through at least end of 2025.)

Pay: $32.00/hr
Onsite/Remote/Hybrid (if onsite/hybrid please give city/town name): Hybrid, at least 2 days/week, and whenever required in office; Redmond, WA

Must Haves: The role requires minimum of 2 years, and 5-7 overall years of experience in the field.

Top 4 Hard Skills Required + Years of Experience
1. Minimum 2-7 years experience with Microsoft Outlook, especially for complex calendaring tasks.
2. Minimum 2-7 years experience with Microsoft Excel, including basic functions and worksheet creation
3. Minimum 2-7 years experience with Microsoft Word, Powerpoint, Teams.
4. General ability to navigate websites and figure out online tools

Preferred: The ideal resume would contain Prior MSFT experience (not mandatory but highly preferred), with full 18-month of work eligibility. The ideal candidate is someone who thrives in a fast-paced environment, has a strong attention to detail, is a true team player and can embrace a challenge with high energy and a positive attitude.

Job Description:
Performs a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned.

Typical Day in the Role:
• Purpose of the Team: The purpose of this team is to provide the operations infrastructure and support that allow its product makers to make product. This team, the M365 Core Experiences team, focuses on creating human-centric, AI-enabled experiences across Microsoft 365, Windows, and Edge. Their goal is to empower every person and organization on the planet to achieve more by delivering high-value productivity solutions. The team is passionate about cutting-edge AI technologies and committed to enhancing customer experience
• Key projects: This role will support the M365 Core Experiences team by handling various tasks, such as 1) onboarding new staff and order devices, 2) providing heavy calendar support for the GPM, 3) assisting with morale events and managing office space logistics, 4) performing miscellaneous administrative tasks, such as updating aliases and managing peripherals.
• Typical task breakdown and operating rhythm: The role will consist of 20% of calendaring tasks, 20% of managing office space logistics, 60% of miscellaneous admin tasks, including device ordering, onboarding, alias update, and morale events.

Compelling Story & Candidate Value Proposition:
• What makes this role interesting? - This role provides the opportunity to be involved with cutting-edge AI technologies and to contribute to AI-enabled experiences across Microsoft 365, Window, and Edge.
• Unique Selling Points: The team has a strong culture of collaboration, psychological safety, and support, making it a great environment to work in. The role offers the opportunity to support a global business and interact with diverse cultures and people. Being part of Microsoft and contributing to its missing to empower every person and organization on the planet is a significant plus.
 
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About Adelaide, WA

Explore exciting job opportunities in the vibrant area surrounding Adelaide, Western Australia! Nestled along the stunning coastline of the Indian Ocean, this bustling region offers a perfect blend of urban convenience and natural beauty, making it an ideal place to kickstart your career. With renowned art galleries like the Art Gallery of Western Australia and cultural hotspots like the historic Fremantle Prison, there's no shortage of inspiration to be found. Enjoy a sunny day at Kings Park and Botanic Garden or catch a game at Optus Stadium, home to the beloved West Coast Eagles. Indulge in delicious seafood at Fremantle Markets or immerse yourself in the lively atmosphere of Northbridge. Join us in discovering the endless possibilities for professional growth and personal fulfillment in this enchanting region!