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Administrative Assistant I

Mountain View, CA 94043

Posted: 11/07/2024 Employment Type: Consulting Contract Job Number: 624452 Is job remote?: No Country: United States

Job Description

Client Job Title: Administrative Assistant 1
Bullhorn #: 624452
Beeline Req #: 147424-1
Hourly: $27.00
Max Bill Rate/MU: $43.12

Interview Process: • Expected Dates that Hard Skills Assessments will be scheduled: ASAP.
• Hard Skills Assessment Process: The assessment process will include 2 rounds (1 with sponsor and 2nd round will be Panel style with FTE)

Background Check: Required

Job Location: Hybrid; Silicon Valley, CA
WFH situation: Hybrid; In Office 4-5 days a week
Hours: M-F. 40 hrs/week, no OT.

Industry: Information Technology
Public/Private/PE backed: Public
Revenue: $245.1 billion
Co. Size: 228,000
Team Size: Unknown

Why open: This role has been opened for the right skillsets.
Backstory/Recruiting for candidate insight:
 Do not submit:
Job Details: information you do not want posted Online

***********************Send below to the candidates************************
Job Title: Administrative Assistant 1
Contract Duration: Tentative start date: Oct 16, 2024 through Jun 30, 2025 (Assignment extensions occur quarterly. The selected candidate has the potential to stay in the role for up to 18 months.)
Onsite/Remote/Hybrid (if onsite/hybrid please give city/town name): Hybrid; In Office 4-5 days a week; Silicon Valley, CA
Must Haves: The role requires 1-2 overall years of experience in the field.
Top 3 Hard Skills Required + Years of Experience
1. Minimum 2+ years experience with MSFT suite experience (Outlook/Viso/ PowerPoint/ Excel/ etc.)
2. Minimum 2+ years experience with Calendar support experience.
3. Minimum 2+ years experience with PowerBI.
Preferred: The ideal resume would contain candidates being detail orientated, Flexibility in adapting to new tasks and learning programs, multitask, Great customer service and Willingness and ability to learn.

Job Description:
Performs a variety of complex administrative functions primarily for an individual manager and secondarily for a group. Manages schedule(s); coordinates travel arrangements; coordinates meetings and events; coordinates department financial operations, personnel operations, and facility operations; completes special projects as assigned.
Typical Day in the Role: • Purpose of the Team: Performs a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects assigned.

• Key projects: This role will contribute to provide on-site support for the SVC location, including event support, team support, and equipment management. Additionally, the team handles calendar support and PCN management.
• Typical task breakdown and operating rhythm: The role will consist of; Equipment management // Calendar support // PCN management.

Compelling Story & Candidate Value Proposition:
• What makes this role interesting? - Sponsor is very collaborative & open to new ideas! fast-paced environment
• Unique Selling Points: Work life balance is key on this team!
 
Right to Represent:
  • Please complete and have candidate approve.

Return of this email confirms that I, (Candidate Name), have given 110/Launch Consulting, business and technology consulting and staffing firm, the sole and exclusive right to represent me for job number 147424-1 at Microsoft. Any other company which submits my name or resume for this assignment at this client and job number has done so without my authorization and consent.   

Include in marketing notes:
Why is our candidate a good resource for this role (2-5 sentences)?

 Resource Information:
•             Legal First Name:
•             Legal Last Name:
•             Preferred First Name:
•             Preferred Last Name:
•             DOB (MMDD):
•             City and State where the resource lives:
•             Time Zone:
•             Time Zone Preference:
•             Work Preference: Remote, Onsite, Hybrid (if hybrid, how many days in office per week?)
•             Email:
•             Phone Number:
•             Availability to Interview:
•             Availability to Start:
•             Any upcoming planned time-off:
Employment Type:
•             W2: (Y/N)
•             US Citizen: (Y/N)
Pay Rate (do not provide a range):

Microsoft Rehire Check:
•             Previously worked at Microsoft: (Y/N)
•             If resource worked through a Vendor as a Contractor, please provide their V- email:
•             If resource worked as a Microsoft FTE, please provide Microsoft email:
•             Month and Year worked at Microsoft (*must be listed on the resume*):
Right to Represent:
•             *RTR must now be obtained before submission into Beeline
Resume Formatting:
•             Resume saved in Word format
•             No logos
•             Font must remain consistent throughout the profile
•             Remove personal information (address, phone number, email etc.)
•             Must have summary paragraph at the beginning that needs to:
o             Highlight years of enterprise technology industry experience and level of education 
o             Skill section must align with the job description
  • All Microsoft technical tools need to be present on the profile.
•             Must have months and years of experience listed (Ex. June 2022 to October 2023)
•             List education and certifications

**********The details – Not to be Shared via email or Posted Online*******
 
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