Posted: 03/20/20252025-03-202025-04-27Employment Type:Consulting ContractJob Number: 631046Is job remote?: NoCountry: United States
Job Description
Job Title: Administrative Assistant 1
Contract Duration: Tentative start date: Mar 24, 2025 through Jun 30, 2025 (Assignment extensions occur quarterly. The selected candidate has the potential to stay in the role for up to 18 months.)
Pay: $26.00/hr
Onsite/Remote/Hybrid (if onsite/hybrid please give city/town name): Hybrid – 4-5 days in office per week; Mountain View, CA
Must Haves: The role requires 1-2 overall years of experience in the field
Top 3 Hard Skills Required + Years of Experience
- 1. Calendar management (1+ YOE)
- 2. Microsoft suite (1+ YOE)
- 3. Experience using Slack (1+ YOE)
Preferred: The ideal resume would contain
- If they are coming from adjacent roles that is fine
- If they have experience in similar industry that would be beneficial
Job Description:
Performs a variety of complex administrative functions primarily for an individual manager and secondarily for a group. Manages schedule(s); coordinates travel arrangements; coordinates meetings and events; coordinates department financial operations, personnel operations, and facility operations; completes special projects as assigned.
ADMINISTRATIVE OR EXECUTIVE ADMINISTRATIVE
Will this individual be booking travel? If so, do they require knowledge of international Visa processes? What is the expected volume of travel arrangements? Will they be responsible for booking domestic or international travel, or both?
- Yes. Mainly domestic travel. Once – twice a month
Will this person be managing any individual calendars? If so, how many? Will this require complex calendaring?
- 2 calendars to manage
How large is the team this person will be supporting?
- 15 people
What level of Excel skills does this role require? Pivot tables? V-lookup?
- Standard excel skills
Will this role require any advanced event planning/coordination experience?
- Yes
Approximately how many events will this person plan/coordinate? What types of events will this person be planning (i.e. morale events, large meetings, etc.)
- Coordinating team dinners
- Meetup in ROB every 6-8 weeks in Silicon Valley that they would need to support
Typical Day in the Role:
• Purpose of the Team: The purpose of this team is
o Their team is in charge of improving copilot product. Shipping a lot of things at a fast pace.
o A lot of the leaders are in need of admin support
• Key projects: This role will contribute to
o A lot of calendar management and admin support needs for leadership so they can focus on shipping the products
o 2 leaders who are growing teams at a fast pace and need support
• Typical task breakdown and operating rhythm: The role will consist of
- 60% Heavy calendar management (for 2 leaders)
- 20% Travel Logistics
- 20% Expense reports
- Possibility for adhoc projects
Compelling Story & Candidate Value Proposition:
• What makes this role interesting?
- Forefront of a really exciting time of AI
- Very robust project to be a part of and fun to work with leaders navigating this
• Unique Selling Points:
- Opportunity to be a part of a new organization and work with a lot of really smart/interesting people
- A lot of growth
#LI-BF1
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