Admin Assistant
Salary 45k
Worcester
Must Have:
· HS Diploma or equivalent
· 3-5 years of related experience
· Proficient in Microsoft Office products and software
· Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
POSITION SUMMARY:
Under the general supervision of the Manager/Department Head or designee, the Administrative Assistant I performs diversified and complex administrative duties.
ESSENTIAL FUNCTIONS:
· Prepare and/or update correspondence, memoranda, agendas, handouts, website updates, and reports, etc.
· Type, edit, and proofread material
· Respond to routine questions and answer routine correspondence
· Greet visitors; ascertains their need and provide information
· Maintain calendar(s)
· Perform data entry and generate reports
· Audit data entry
· Arrange travel logistics and coordinate schedules. Completes travel advance and authorization forms.
· Maintain travel records
· Schedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar activities
· Submit voucher forms with appropriate receipts and information for reimbursement
· Process and track documents such as invoices, payments and requisitions. Follow up on payments. Reallocate purchases when necessary
· Answer phones and screen calls. Take messages and relay information within scope of authority
· Review, sort, distribute, and file a variety of material. Identify priority items and route accordingly
· Order and maintain office and other department supplies
· Open, review, distribute incoming mail. Identify priority mail and route accordingly Answer e-mails and respond to routine correspondence
· Perform other duties as required.
REQUIRED QUALIFICATIONS:
· HS Diploma or equivalent
· 3-5 years of related experience
· Proficient in Microsoft Office products and software
· Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
· Ability to prioritize and problem solve
