Search Jobs

Admin- Cambridge (2 yrs at 1 job, previously WW/PPro placed)

Cambridge, MA 02139

Posted: 09/18/2023 Employment Type: Contract Job Category: Administrative Job Number: 552611 Is job remote?: No Country: United States

Job Description




25- 30/hr. 


Must Have:
Must Have:

Strong administrative skills 1-2 plus years

flexibility in handling multiple changing priorities at once

MS Office



The Administrative Coordinator will provide administrative and clerical support to the

Operations, Facilities, and Finance departments.


Operations/Facilities Department:

Receive, process and triage all work orders including emergency and routine

requests pertaining to congregates, scattered sites, and administrative offices.

Receive and place phone calls and emails associated with the work-order system

and the maintenance delivery system.

Complete written work-orders forms and exercise a level of independent

judgment on urgent facility requests, i.e. lock change requests, broken windows,

etc., calls the maintenance team, vendors and contractors as necessary.

Track, enter, and update all data in computerized work order logs; including

monthly logs, extermination logs, and call-back/follow-up logs on a daily basis to

ensure work-order completion and client satisfaction.

Maintain databases relative to pest treatments, window treatments, etc.

Maintain communication with all departments on work-orders and update staff on

work-orders that need immediate attention.

Make follow-up phone calls to clients, houses, building owners, landlords and

management companies for work order completion.

Follow up with the maintenance staff on work-orders that are due within the

respective time frame for completion as well as work-orders that are overdue.

Complete other miscellaneous functions and duties to assist with the operations

of the Facilities department.

Finance Department:

Data entry of utility bills.

Perform support for various other finance projects utilizing Excel, Word and

administrative skills.

Coordinate off site pick up and storage with Iron Mountain.


Additional Responsibilities:

Provide front desk coverage to the receptionist.

Monitor and restock printer/copy paper and supplies as needed.


Minimum Requirements:

Minimum of 2 years working in an office setting performing data entry and

providing customer service.

Skilled in the use of MS Word and MS Excel.


Excellent verbal and written communications skills.

Excellent interpersonal skills.

Ability to work with minimum direction.

Self-motivated, self-directed individual with excellent organizational skills.

Comfortable interacting with individuals at all levels of the organization as well as

clients and tenants.

Ability to successfully manage several projects simultaneously. Must also be a

strategic thinker and problem solver.

Experience working under pressure, meeting aggressive deadlines and make

sound decisions.

Experience using discretion when dealing with confidential information.

Bilingual Spanish/English a plus.
Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.