AP Specialist
Chicago
48k
Must Have:
Experience accessing and utilizing ERP financial software applications
Experience with Microsoft Office products, specifically Excel required.
2 plus years AP experience
Nice to Have:
4 year degree in Accounting/Business or related field preferred.
Microsoft GP Dynamics preferred.
This position is a member of a team responsible for paying invoices. The ideal applicant should display a positive and proactive attitude,
strong organizational skills, and the ability to prioritize and multitask and be a strong communicator as he or she will frequently deal with vendors and work closely with all areas of the company.
Principle Duties:
Review and accurately enter vendor invoices into our ERP system daily. Ensure proper approvals are received and entered using the appropriate general ledger accounts and posting period.
Verify all invoices are paid within vendor payment terms.
Reconcile vendor statements against ERP system monthly. Contact vendors for missing invoices as required.
Set up new vendors in our ERP system and ensure proper onboarding paperwork (i.e., W-9, banking information etc.) and approvals are received prior to set up per company policy.
Assist in the monthly accrual process for expenses working with the accounting team to ensure
completeness.
Maintain fixed assets and associated depreciation schedules.
Ensure credit is received for outstanding memos.
Complete monthly bank reconciliations.
Help prepare IRS Form 1099s for all appropriate vendors at year end.
Assist with audit requests as needed.
Assist in enhancements of ERP system when required.
Perform other duties and special projects as assigned.
Required Qualifications:
Experience accessing and utilizing ERP financial software applications, Microsoft GP Dynamics preferred.
Experience with Microsoft Office products, specifically Excel required.
Superior written and verbal communication skills.
Strong analytical, organizational and problem-solving skills.
Self- motivated, time efficient and proactive with ability to work under minimum supervision.
Education and Experience:
4 year degree in Accounting/Business or related field preferred.
Two to four years of accounting experience in an office environment.
