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AP/Financial Coordinator

New York, NY 10032

Posted: 01/30/2023 Employment Type: Contract To Hire Job Category: Accounting & Finance Job Number: 542662 Is job remote?: No Country: United States

Job Description

AP/Financial Coordinator
6 months+
NYC - Hybrid

Must Have: 
  • Bachelors degree
  • 3+ years of related experience
  • AP/procurement experience
  • Travel management experience
  • Vendor management experience
  • Must be MS Word, Excel, and Outlook proficient.

  • Higher education experience
  • FFE experience
  • Concur experience
  • ARC experience

Job Summary:
Reporting to the Assistant Dean of Accounting and Financial Planning (AFP), the Financial Coordinator will support the day-to-day financial and administrative functions for the School of Nursing's AFP office. Responsibilities will include:

Accounts Payable & Procurement
  • Ensure the accuracy and timely management of procurement requests (e.g., invoices, pcard transactions, reimbursements, purchase orders)
  • Audit incoming accounts payable transactions for accuracy and compliance prior to processing via the ARC system
  • Review travel advances and expense reimbursements submitted by research faculty and administrators in Concur; verify compliance with travel and business expense reimbursement policies and allocability to funding sources
  • Analyze incoming purchase order requests and buying agreements to ensure compliance with university procurement policies, grant budgets, and Uniform guidance standards
  • Serve as p-card holder and coordinate purchasing for research faculty and support procurement functions of research centers/teams as needed
  • Facilitate purchase of PayCards and other incentives for research teams and support monthly reconciliation as needed
Travel Management
  • Advise faculty and staff on Concur travel options; provide travel-booking support to faculty and guidance to departmental travel arrangers responsible for booking student and guest travel
  • Hold Corporate Travel card and provide hotel reservation support for guests and students, as needed
Vendor Management
  • Work closely with the university Vendor Maintenance team to create new vendors and update existing vendors in the ARC system.
  • Identify issues and propose improvements in vendor setup and management processes.
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