560 W 168th St
New York,
NY
10032
US
Posted: 01/30/2023
2023-01-30
2023-03-03
Employment Type:
Contract To Hire
Job Category: Accounting & Finance
Job Number: 542662
Is job remote?: No
Country: United States
Job Description
AP/Financial Coordinator
6 months+
NYC - Hybrid
$30-33
Must Have:
- Bachelors degree
- 3+ years of related experience
- AP/procurement experience
- Travel management experience
- Vendor management experience
- Must be MS Word, Excel, and Outlook proficient.
Preferred:
- Higher education experience
- FFE experience
- Concur experience
- ARC experience
Job Summary:
Reporting to the Assistant Dean of Accounting and Financial Planning (AFP), the Financial Coordinator will support the day-to-day financial and administrative functions for the School of Nursing's AFP office. Responsibilities will include:
Accounts Payable & Procurement
- Ensure the accuracy and timely management of procurement requests (e.g., invoices, pcard transactions, reimbursements, purchase orders)
- Audit incoming accounts payable transactions for accuracy and compliance prior to processing via the ARC system
- Review travel advances and expense reimbursements submitted by research faculty and administrators in Concur; verify compliance with travel and business expense reimbursement policies and allocability to funding sources
- Analyze incoming purchase order requests and buying agreements to ensure compliance with university procurement policies, grant budgets, and Uniform guidance standards
- Serve as p-card holder and coordinate purchasing for research faculty and support procurement functions of research centers/teams as needed
- Facilitate purchase of PayCards and other incentives for research teams and support monthly reconciliation as needed
Travel Management
- Advise faculty and staff on Concur travel options; provide travel-booking support to faculty and guidance to departmental travel arrangers responsible for booking student and guest travel
- Hold Corporate Travel card and provide hotel reservation support for guests and students, as needed
Vendor Management
- Work closely with the university Vendor Maintenance team to create new vendors and update existing vendors in the ARC system.
- Identify issues and propose improvements in vendor setup and management processes.
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