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AP Coordinator

Chicago, IL 60601

Posted: 02/01/2023 Employment Type: Direct Hire/Perm Job Category: Accounting & Finance Job Number: 536958 Is job remote?: No Country: United States

Job Description

The Accounts Payable Coordinator will be a vital member of the team, assisting with daily operations and supporting colleagues with vendor expenses and invoice management. Someone that is laser focused on detail, quality and accuracy in their work.
Your job duties will include but not be limited to:
  • Review and verify completeness of approvals and supporting documentation for invoices – making sure that policies are being followed
  • Audit and verify completeness of approvals and supporting documentation for expense reports, technology stipends, and dues/memberships – making sure that firm policies are being followed
  • Review vendor invoices and employee expense submissions in the AP management system (Chrome River)
  • Prepare and perform check runs on a weekly basis
  • Correspond with vendors and respond to inquiries
  • Responds to all AP inquiries from vendors, management and others; accuracy, and obtain approval for payment of invoices
  • Review vendor statements, and reach out to secretaries regarding outstanding invoices
  • Assist with accounts payable monthly and year-end closing procedures
  • Assist with entering docket checks and soft costs
  • Assist with compilation of documentation for audits
  • Perform special projects as assigned
  • Maintain and organize accounts payable files
  • Maintain and organize vendor files, including obtaining IRS form W-9
Skills & Competencies:
  • Proven ability to work in an organized manner with the ability to manage time effectively to meet strict deadlines, at times handling multiple tasks concurrently while maintaining proper prioritization in a fast paced environment
  • Ability to handle confidential information in a discreet and professional manner
  • Strong attention to detail and accuracy
  • Must be self-motivated with the capability to think and act independently with strong attention to detail and accuracy as well as potential risk issues
  • Demonstrate ability to analyze and interpret data
  • Strong written and verbal communication skills
  • Ability to work independently with minimal supervision
  • Ability to work in multiple systems and learn new systems as processes are improved
  • Proven ability to collaborate across multiple departments and all levels within the firm and build consensus to improve processes and achieve department and firm goals.
Qualifications & Required Experience:
  • Bachelor’s degree preferred. An equivalent combination of education and/or experience may be considered in lieu of the degree.
  • 1+ years of full cycle accounts payable experience
  • Prior law firm or professional services industry is a plus
  • Knowledge of general accounting procedures
  • Position also requires the ability to work under pressure to meet strict deadlines
Computer Skills:
To perform this job successfully, an individual must be proficient in the following software:
  • Chrome River
  • Enterprise or 3E
  • Proficient with Microsoft Word and Excel
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