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Accounting & Finance

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AP Clerk

Cambridge, MA 02141

Posted: 04/23/2024 Employment Type: Direct Hire/Perm Job Category: Accounting & Finance Job Number: 614509 Is job remote?: No Country: United States

Job Description


The Accounts Payable Associate will be responsible for:
  • Invoice Processing:
    • Receive and review invoices for accuracy and completeness; code (when applicable) and enter invoices into the accounting system
    • Review and ensure necessary approvals are obtained per company policy
    • Process incoming Accounts Payable Vouchers received from operations in a timely manner
  • Payment Processing:
    • Prepare and process weekly checks runs
    • Verify payments terms and ensure compliance with vendor agreements
  • Vendor Management:
    • Develop and maintain positive relationships with vendors
    • Address and resolve vendor inquiries in a timely manner
    • Conduct vendor statement reconciliations as needed
  • Expense Report Processing:
    • Review and process employee expense reports
    • Ensure compliance with company expense policies
    • Month-End Reconciliation
    • Assist in month-end closing activities related to accounts payable
    • Assist in reviewing month end aging reports, reconciling to vendor statements, and resolving any discrepancies as needed
  • Process Improvement:
    • Identify opportunities for process improvement and automation. Collaborate with the finance team to implement initiatives where possible
  • Other
    • Perform any other administrative or support functions as requested by the Accounts Payable Manager and or other Finance Department Managers.
    •  
  • Requirements:
  • High school diploma or equivalent is required; Associate's degree in a related field preferred.
  • One to three years' experience in an administrative support function.
  • Knowledge of accounts payable procedures and practices
  • Knowledge of personal computer applications and equipment
  • Organizational, prioritizing and communication skills
  • Ability to perform basic mathematical functions
  • Ability to work in a professional and confidential capacity
  • Attention to detail
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