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Payroll Coordinator

Acushnet, MA 02743

Posted: 03/13/2024 Employment Type: Direct Hire/Perm Job Category: Accounting & Finance Job Number: 612291 Is job remote?: No Country: United States

Job Description

The Payroll Coordinator prepares and administers in-house weekly payroll.  Ensure all employees are paid accurately, timely and in compliance with company’s policies, union contracts and governmental regulations. 
  • Process and oversee full cycle weekly payroll (including regular pay, union, deductions & contributions).
  • Maintains employee profiles ensuring accuracy with pay rates and all deductions.  Ensures enrollment documents are accurate and filed with the appropriate agencies.
  • Maintains payroll information by collecting, calculating, and entering data.
  • Reviews imported timekeeping from Field Management software in Vista accounting system against appropriate back up – foreman reports
  • Audit foreman reports and timecards for accuracy and resolve any issues.
  • Prepares a variety of reports as requested by compiling summaries of earnings, taxes, deductions and accrual balances.
  • Process, calculate, and issue weekly payroll pay statmenets.
  • Prepare weekly, quarterly, annual payroll tax reports and submit to appropriate governmental agencies.  Verify liabilities by calculating employee federal and state income and social security taxes and employer's social security, and unemployment.
  • Reports 401k payments, and deductions to appropriate agencies.
  • Benefits administration
  • Insurance claims and OSHA reporting
  • Administers unemployment claims, file union benefit reports to several unions and audits, and all requested payroll forms.
  • Administers certified payrolls and complies with state agency requirements. 
  • Assist and resolve employees benefit issues as needed.
  • Maintains employee confidence and protecting payroll operations by keeping information confidential.
  • Facilitate audit requests and assist in other projects as necessary.
  • Works with the accounting department ensuring accuracy of payroll invoicing and reconciliation.
  • 5+ years processing payroll for multi-state payroll
  • Must understand and be updated on payroll related regulations (wage and hour laws, IRS rules regarding wages, Union contracts, etc.)
  • Strong skills in using Excel, Word and Outlook. 
  • Understanding of Union Contracts, 940, 941, W2’s, 1099’s state unemployment tax and accruals.
  • Must be detail oriented and able to meet deadlines accurately.
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