Posted: 11/22/20232023-11-222023-12-29Employment Type:ContractJob Category:AdministrativeJob Number: 582150Is job remote?: NoCountry: United States
Job Description
Office Administrator
3-month contract
Location: Cambridge, MA
$30-34/hr
Must Haves:
HS Diploma
At least 3 years of office/administrative support experience
Higher education experience
MS Office (proficient)
Tech savvy
Preferred:
Master's degree
Adobe
Job Description:
The Office of Student Services works to connect with students and demonstrate professional and kind behavior, promote a positive office environment, and provide a warm and welcoming place for students to come for assistance.
Responsibilities:
Reports to the Director of Student Services who oversees student resource navigation and support.
Functions as the first point of contact for the Office of Student Services
Manages office, greets visitors, communicates with and provides services for a wide range of internal and external contacts through phone calls, office email address, walk-in students, staff, faculty and external vendors.
Schedules appointments and gathers sensitive student data.
Plans, organizes, and executes all logistics related to events managed by the Office of Student Services including, but not limited to Orientation, Sweet Welcome, Safety Week.
Negotiates with vendors, orders material, liaises with partner offices
Welcome event captains, coordinates folder creation, manages the pre-assigned Orientation budget, coordinates the rental of classroom spaces and media technology needs.
Creates welcome slides.
Creates administrative system to track, plan, run, and debrief event.
Serves as primary financial contact for the Office of Student Services; reviews, prepares, and submits invoices for payment, resolves billing discrepancies, maintains and develops vendor relationships. Monitors and reconciles the office and Orientation budgets under Student Services.
Maintains financial documents and makes recommendations toward the budget proposal.
Responsible for compiling the Orientation budget; gathers invoices, runs report, corrects discrepancies, and reports on trends.
Manages the Office of Student Services pages on the GSAS website.
Orders and maintains office supplies for Student Services and Residential Life offices, in B-2 at the GSAS Student Center.
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @planet-pro.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Professional.
Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About Cambridge, MA
Calling all job seekers! Discover exciting job opportunities in and around Cambridge, Massachusetts, a vibrant city known for its rich history, world-renowned universities like Harvard and MIT, and innovative tech scene. Cambridge offers a unique blend of academic excellence, cultural diversity, and a thriving arts community, with attractions like the iconic Harvard Square, the charming Charles River Esplanade, and the prestigious American Repertory Theater. From savoring local specialties like clam chowder and lobster rolls to cheering on the Red Sox at Fenway Park, there's something for everyone in this dynamic region. Explore job listings today and kick-start your career in this captivating area!
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