Posted: 10/25/20242024-10-252025-01-10Employment Type:ContractJob Category:AdministrativeJob Number: 625144Is job remote?: YesCountry: United States
Job Description
25/hrAdministrative Assistant
3-Month Contract
Cambridge MA - Hybrid
Must Haves:
Bachelor's Degree and at least three years of office administrative experience.
Strong communication, organizational, and attention to detail skills.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Experience with scheduling complex meetings.
Ability to quickly learn new technologies and systems.
Preferred:
Higher Education experience
Preferred experience with Harvard financial systems (B2P, CONCUR) and CRM database (Salesforce).
Familiarity with OpenScholar or similar website-creation systems is a plus.
Job Description:
We are seeking a self-motivated temporary employee to provide essential office administration support. The ideal candidate will have experience working in hybrid environments and exhibit strong attention to detail, deadline orientation, along with effective communication skills. This role involves following established workflows, processing financial transactions, scheduling, and data management within our department.?
Process departmental financial transactions, vendor set-ups, reconciliations, and expense reports in accordance with Harvard University policies and financial systems.
Schedule and coordinate logistics for complex and frequent in-person and virtual meetings and events, including making technology arrangements, booking facilities, preparing materials, and managing catering and transportation for the department.
Collect, organize, maintain, and update departmental data using Salesforce.
Manage the AV&E chronological calendar and collaborate with team members to document the impact of AV&E programs.
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @planet-pro.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Professional.
Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About Cambridge, MA
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