Posted: 10/31/20242024-10-312024-12-05Employment Type:Consulting ContractJob Number: 624768Is job remote?: NoCountry: United States
Job Description
Client Job Title: Administrative Assistant 3 Bullhorn #: 624768 Beeline Req #: 147646-1 Hourly: $33.75 Max Bill Rate/MU: $56.04 Interview Process: • Expected Dates that Hard Skills Assessments will be scheduled: ASAP.
• Hard Skills Assessment Process: The assessment process will include 2-3 rounds: An initial screen with the sponsor, a panel HSA with a few additional members of the team, and potentially a meeting with the senior leader.
• Required Candidate Preparation: Candidates should have their prior relevant experience ready to discuss prior to the assessment.
Background Check: Required
Job Location: On Site; New York, NY WFH situation: On Site; In Office 5 days a week Hours: 40 hours/week standard core hours, no OT – standard 9-5, with infrequent need for overtime flexing past 5pm on some days.
Industry: Information Technology Public/Private/PE backed: Public Revenue: $245.1 billion Co. Size: 228,000 Team Size: Unknown
Why open: None Listed Backstory/Recruiting for candidate insight: Do not submit: Job Details: information you do not want posted Online
***********************Send below to the candidates************************ Job Title: Administrative Assistant 3 Contract Duration: Tentative start date: Nov 4, 2024 through Jun 30, 2025 (Assignment extensions occur quarterly. The selected candidate has the potential to stay in the role for up to 18 months.) Onsite/Remote/Hybrid (if onsite/hybrid please give city/town name): On Site; In Office 5 days a week; New York, NY Must Haves: The role requires 4+ overall years of experience in the field.
Top 3 Hard Skills Required + Years of Experience
1. Minimum 5 years experience with Calendaring in Outlook
2. Minimum 4 years experience with Executive support/presence
3. Minimum 4 years experience with MS office tools especially PowerPoint and Excel Preferred: The ideal resume displays a great attention to detail and has a great sense of professionalism and being calm under pressure as this team often works with senior stakeholders and UN ambassadors. The ideal candidate is a masterful problem solver with exceptional communication skills and resourcefulness, ready to take initiative and make a big impact. They have a passion for tech and non-profits, are ready to make an impact on the world, and have a willingness to learn and ask for help when needed. Previous experience at Microsoft is preferred but not required. Job Description:
Provides administrative business support primarily for the Senior Business Manager and General Manager of the UNIO team, with travel and expense support for three Senior Directors.
This role will report to the Senior Business Manager, who they support and assist with the coordinating of the General Manager's schedule. Completes special projects as assigned. Coordinates travel arrangements. Enforces policies and/or procedures of the defined team(s). Skills: 3-5 years administrative experience in a fast-paced environment. Effective communication and project management skills; willingness to assist members of a team, and ability to relate well with diverse individuals. Strong customer service skills, attention to detail, and organizational skills a must. Working knowledge of email, scheduling, word processing, spreadsheets and presentation software; with experience using current version of MSOffice (Outlook, Excel, PowerPoint, etc.) preferred. May require ability to lift up to 20 lbs., as well as infrequent assistance with minor work-related errands.
Typical Day in the Role:
• Purpose of the Team: The purpose of this team is partnering with the United Nations (UN) and Non-profits on global missions to increase sustainability.
• Key projects: This role will contribute to business & administrative support primarily for the team lead and General Manager, with travel and expense support for three Senior Directors. Support will consist of a variety of complex administrative functions including calendar support, coordinating meetings, events, travel arrangements, financial operations, personnel operations, and more team support as required. Will support all levels of management including external business partners.
This role will help book 1-2 trips per month including potential international travel. These will likely be for short conferences and will not require knowledge of international Visas. The team regularly hosts events, but this role will not be responsible for running or coordinating events. This role is welcome to attend team events. A strong understanding of the fundamentals of Excel and PowerPoint are required.
• Typical task breakdown and operating rhythm: The role will consist of 40% calendar support, 10% expenses and travel, 30% various ad hoc business support, 20% office support.
Compelling Story & Candidate Value Proposition:
• What makes this role interesting? - This role provides the opportunity to have high-level exposure to UN Philanthropic leaders. The role will provide a great learning experience supporting a fast-paced team that frequently works with executives and international organizations.
• Unique Selling Points: This team is small and close-knit, focused on curating a friendly culture. The role will work to support a former ambassador and teacher who looks to help his team grow and flourish in their roles. This team is looking for members that are willing to learn and excited to be a teammate.
Right to Represent:
Please complete and have candidate approve.
Return of this email confirms that I, (Candidate Name), have given 110/Launch Consulting, business and technology consulting and staffing firm, the sole and exclusive right to represent me for job number 147646-1 at Microsoft. Any other company which submits my name or resume for this assignment at this client and job number has done so without my authorization and consent.
Include in marketing notes:
Why is our candidate a good resource for this role (2-5 sentences)?
Resource Information:
• Legal First Name:
• Legal Last Name:
• Preferred First Name:
• Preferred Last Name:
• DOB (MMDD):
• City and State where the resource lives:
• Time Zone:
• Time Zone Preference:
• Work Preference: Remote, Onsite, Hybrid (if hybrid, how many days in office per week?)
• Email:
• Phone Number:
• Availability to Interview:
• Availability to Start:
• Any upcoming planned time-off:
Employment Type:
• W2: (Y/N)
• US Citizen: (Y/N)
Pay Rate (do not provide a range):
Microsoft Rehire Check:
• Previously worked at Microsoft: (Y/N)
• If resource worked through a Vendor as a Contractor, please provide their V- email:
• If resource worked as a Microsoft FTE, please provide Microsoft email:
• Month and Year worked at Microsoft (*must be listed on the resume*):
Right to Represent:
• *RTR must now be obtained before submission into Beeline
Resume Formatting:
• Resume saved in Word format
• No logos
• Font must remain consistent throughout the profile
• Remove personal information (address, phone number, email etc.)
• Must have summary paragraph at the beginning that needs to:
o Highlight years of enterprise technology industry experience and level of education
o Skill section must align with the job description
All Microsoft technical tools need to be present on the profile.
• Must have months and years of experience listed (Ex. June 2022 to October 2023)
• List education and certifications
**********The details – Not to be Shared via email or Posted Online*******
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Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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