The Account Payable Travel and Expense Specialist is responsible for day-to-day activities that support Travel and Expense reimbursement for all entities in the client's Health System. The Travel and Expense Specialist will manage the Accounts Payable credit card and provide assistance to resolve issues, ensures expenses are reconciled on time, and resolve issues with maintaining customer data. The Travel and Expense Specialist performs duties in support of the Corporate Accounts Payable purpose of Corporate Credit Card reconciliation to ensure there is no interruption of services that would affect others to perform the acquiring duties, while also enforcing policies and ensuring that the Health System’s system is appropriately administered.
Responsibilities:
As a core member of the Accounts Payable team, the Travel & Expense Specialist will lead all aspects of:
Chrome-river Corporate Card Program.
Travel support.
Expense report processing.
Reconciliation of corporate card spend Provide training in the new expense reimbursement software, including tip sheets and virtual training
Support the executive corporate card program, answering questions, updating information, and liaising with the bank as needed
Manage the Accounts Payable credit card. Provide information to staff on how to request use of the card, make payments, and maintain appropriate records
Be the primary contact for the organization’s travel agency, providing some management of online data and liaising with our Business Manager where needed
Respond to all general inquiries and trouble shoot basic issues
Work with Finance Information Systems on any changes needed to the data flows, updates to master data, and other more technical changes
Produce reports utilizing the reimbursement reporting software. Review for adherence to policies and perform general auditing
Respond to any audit and other requests for documentation
Other duties as assigned
Ensure compliance with internal controls per Company's policy;
Look for areas of improvement in execution to ensure efficient and effective processing of AP and T&E transactions.
Provide information for monthly key performance indicators
Review expense reports in accordance with Company policy;
Develop and maintain travel reporting;
Review Company Travel Policy annually;
Identify & review opportunity for cost savings;
Perform month-end balance reconciliations;
Perform analytical and ad hoc reporting as required;
Work with internal and external customers regarding account and expense inquiries;
Ensure compliance with internal controls per Company's policy;
This person will also partner closely with our Procurement Manager & our Accounts Payable Supervisor in defining the future state of Travel.
Special projects and other duties as assigned
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @planet-pro.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Professional.
Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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